Poland D - Type National Visa from Nigeria

Where to apply

You must apply in person at the Consular Section of the Embassy of the Republic of Poland in Abuja.
Address: 10, River Niger St., off Danube St., Maitama, Abuja, Nigeria
Tel.: +234 805 200 0204
E-mail: abuja.consulate@msz.gov.pl

Do I have to apply in person?

The visa application form cannot be submitted via fax, regular mail, or email. It can only be submitted physically.

How to schedule an appointment:

To apply for a visa, use the e-Konsulat website and choose the category “National Visa – Register Form.”

Make sure to input all personal details accurately during registration, including those from your valid passport and complete residential and contact information.
Arrive on time for your appointment with all required documents.

Note: You can apply up to 6 months before your intended travel date but no later than 15 days in advance.

For Study Visa:

Visit e-Konsulat and select the “National visa – study” category.
Provide authentic data matching your submitted documents during registration.
Arrive punctually for your appointment with original documents.

For Work Visa:

Register at www.e-konsulat.gov.pl, select Nigeria → Abuja → National Visa – register form → National visa – work.
Complete the basic visa application and document details within 48 hours.
If selected, you’ll be informed of your appointment date via email.
Arrive on time for your appointment with original documents and a signed visa form.
Note: Consular staff cannot influence the appointment selection process.

Documents Required for Poland Visa Application in Nigeria:

Visa Application Form: Fill out the form on the e-konsulat system, then print and sign it.

Color Photo: Sized 3.5 x 4.5 cm, taken recently against a white background, showing the face clearly, without any headwear.
Passport: Issued within the last ten years, valid for at least three months beyond the return date, with two blank visa pages.
Copy of Passport: Include the personal data page and photo.
Flight Reservation: Provide a copy of your flight ticket or reservation with a return flight.
Travel Medical Insurance: Must be valid for the intended stay, covering medical expenses up to EUR 30,000, meeting specific conditions outlined in relevant legislation.
ID Document Copy: Confirming legal residence within the consular district.
Means of Subsistence Proof: As determined by the mission.
Accommodation Proof: Such as an official invitation, hotel booking, or reservation.
Purpose of Stay Documents: To confirm the purpose of your visit to Poland.

For Minor Applicants:

Written consent from parent(s) or guardian(s) confirmed by a notary.
Originals and copies of parents’ passports.
Original and copy of the child’s birth certificate.
If the child is in the parent’s or guardian’s passport, submit a separate visa application.

Additional Documents Required for Tourism:

Accommodation Proof: Provide a hotel reservation or evidence of alternative accommodation. If staying with family, or friends, or sponsored by Polish/EU citizens, include an invitation registered with the appropriate Polish authorities.

Financial Means Documentation: Include documents demonstrating sufficient funds for the planned stay, such as:

Introduction letter from employer with consent for travel.
Salary slips.
Proof of business ownership.
Personal/business bank account statements.
Proof of income from property.
Letter from the sponsor and related financial documents.

Proof of Employment:

Tax Clearance Certificate (TCC) and Certificate of Business Incorporation for businesspersons.
Employment letter detailing approved leave days for employees.
For scholars, students, etc., provide a letter from the school or university.
Evidence of Commercial Activities: For businesspersons, submit proof of commercial activities both in Nigeria and overseas, such as bills of lading, receipt books, etc.
Ties to Nigeria: Include any documentation proving ties to Nigeria, such as a marriage certificate or proof of real estate ownership.

Additional Documents Required for Poland Family or Friends Visit:

Invitation Letter: A copy of a written and signed invitation from the inviting person, specifying the conditions of the visit (duration of stay, financial responsibilities, etc.).
Accommodation Proof: Provide evidence of hotel reservation or alternative accommodation. If staying with family, or friends, or sponsored by Polish/EU citizens, include an invitation registered with the appropriate Polish authorities.
Marriage Certificate: For family visits, include a marriage certificate. The local marriage certificate should be registered in Poland.
Proof of Relationship (For Friends Visit): Include evidence of a friendly relationship between the applicant and the person to be visited, such as correspondence, photos, etc.
Identification of Inviting Person: Include a photocopy of the inviting person’s Polish/EU passport/national ID. If the inviting person is not a Polish/EU citizen, include a photocopy of their visa or residence permit in Poland/EU.
Financial Means Documentation: Include documents demonstrating sufficient funds for the intended stay, such as:

Introduction letter from employer with consent for travel.

Salary slips.

Proof of business ownership.

Personal/business bank account statements.

Proof of income from property.

Letter from a sponsor and related financial documents.

Documents Regarding Applicant’s Family Situation: Include marriage certificates or birth certificates as applicable to demonstrate family ties.

Additional Documents Required for Poland Business Visits:

Invitation Letter: A copy of a written and signed invitation from the inviting person or institution, detailing the purpose and conditions of the visit (duration of stay, financial responsibilities, etc.).

Accommodation Proof: Provide evidence of hotel reservation or alternative accommodation. If staying with family, or friends, or sponsored by Polish/EU citizens, include an invitation registered with the appropriate Polish authorities.

Tax Clearance and Business Incorporation Certificates: Include copies of the tax clearance certificate and certificate of business incorporation of the institution delegating the applicant for the visit, as well as those of the Polish business institution inviting the applicant.

Proof of Commercial Activities: Provide evidence of commercial activities in the applicant’s country of residence, including recent business contacts with the inviting company (contracts, bills, commercial correspondence, etc.).

Previous Business Dealings: Include proof of previous business dealings with other Polish/Schengen institutions, if applicable.

Business Events Documentation: For participation in business conferences, fairs, seminars, congresses, etc., include:

Invitation.

Proof of registration and payment of fees.

Other documents proving the existence of trade or work relations.

Financial Means Documentation: Include documents demonstrating sufficient funds for the intended stay, such as:

Introduction letter from employer with consent for travel.

Salary slips.

Proof of business ownership.

Personal/business bank account statements.

Proof of income generated by property.

Letter from the sponsor and related financial documents.

Documents Regarding Applicant’s Family Situation: Include marriage certificates or birth certificates as applicable to demonstrate family ties.

Additional Documents Required for Poland Work Visa:

Copy of Work Permit: Include a copy of the work permit issued for the applicant.

Employment Details: Provide written information from the future employer outlining the conditions of employment.

Evidence of Contact and Verification: Include written evidence of contact with the potential employer, along with verification of the applicant’s skills and qualifications.

Qualifications Documentation: Submit evidence of the applicant’s qualifications, such as proof of employment in a specific industry, career history, certificates, diplomas, etc.

Job-specific Documents: Include any other documents required for the specific job, such as permits, authorizations, licenses, etc.

Accommodation Proof: Provide proof of accommodation, such as a hotel booking or other written evidence. If staying with family, or friends, or sponsored by Polish/EU citizens, include an invitation registered in the Voivodeship Office.

Family Situation Documents: Include documents regarding the family situation of the applicant, such as marriage certificates or birth certificates.

For Poland Study, Research, and Development Work Visa:

Completed Visa Application Form: Fill out the visa application form through the e-konsulat system, print it, and sign it.

Passport and Photo Requirements:

Valid passports issued within the last 10 years, with at least three months validity from the expected return date, and containing at least two blank pages for visas.
A 3.5 x 4.5 cm color photo meeting specific criteria: sharp, against a white background, taken straight ahead, showing the eyes and face, without headwear, and not older than 6 months.
Flight Reservation: Provide a copy of the flight ticket or reservation, including the return flight details.
Travel Medical Insurance: Obtain travel medical insurance with coverage meeting specified requirements, ensuring it is valid for the entire intended stay and covers medical expenses, emergency treatment, and repatriation.
Document of Legal Residence: Present a document confirming legal residence within the consular district of your application.
Financial Resources Documentation: Submit documents confirming possession of financial resources to cover the costs of return travel and stay in Poland. The required amounts vary based on whether the applicant is traveling alone or with family members.
For applicants alone in Poland: Provide evidence of 2,500 PLN for a return trip, accommodation costs, and 776 PLN for each month of stay, or their equivalent in a foreign currency.
For applicants staying with family members: Provide evidence of 2,500 PLN for a return trip, accommodation costs, and 600 PLN for each month of stay for the applicant and each family member, or their equivalent in a foreign currency.

To fulfill the requirement of confirming possession of financial resources, you may choose from the following documents:

Original bank statement from the last 6 months, including contact details of the bank employee responsible for confirming documents.
The original certificate of funds possession in a bank registered in the territory of the Republic of Poland.
Sponsorship letter confirmed by the consul, if the applicant is not covering their stay expenses. The sponsor must have sufficient funds and provide documents as listed in points a and b. Only family members can sponsor, and proof of relationship should be provided.
Document confirming the granting of a national or foreign scholarship.
Written proof of accommodation in Poland for the entire visa validity period, along with the rental amount. If staying with family or friends or sponsored by Polish/EU citizens, provide an invitation registered with appropriate Polish authorities (Urząd Wojewódzki).

Additionally, for visa applications for minors, the following documents are required:

Written consent of the child’s/minor’s parent(s) to apply for a visa, confirmed by a notary. Suppose one guardian provides proof such as a birth certificate, court decision on custody, or death certificate of the other parent.

Parents’ passports – originals and copies.
Original and copy of the child’s birth certificate.
If the child is listed in the parent’s or legal guardian’s passport, submit a separate visa application. The visa will be attached to the parent’s or guardian’s passport.
In addition to the previously mentioned documents, the following are also required:
The original acceptance letter from the educational institution admitting the applicant for studies or continuing studies.

Those applying for a visa for scientific research purposes:

An agreement with a research unit in Poland specifying:

The title or purpose of the research or development work.
The researcher’s commitment to participate.
The research unit’s commitment is to provide the necessary conditions.
Start and end dates or estimated duration of the research.
Remuneration and other working conditions.
Information on planned research in other EU Member States.
Proof of payment of fees, if applicable.
Diplomats serve as the basis for admission to legalized studies.
Additional educational documents (e.g., English certificates, course and training diplomas/certificates) and also legalized.

Required documents for Poland Visa volunteering or internship purposes:

Acceptance letter from the hosting institution.
All necessary documents as requested by the institution.
Proof of payment of fees, if applicable.
Documentation related to the applicant’s family situation (marriage/birth certificates).
Travel medical insurance covering the entire intended stay plus at least 2 days, valid for all Schengen countries, with a minimum coverage of 30,000 EUR.
Hotel reservation or written proof of alternative accommodation for the entire visa validity period, along with rental details. If applicants plan to stay with family or friends or are sponsored by Polish/EU citizens, a registered invitation from the appropriate Polish authorities (Urząd Wojewódzki) is necessary.
Documents verifying sufficient financial resources to cover return travel costs and stay in Poland. The minimum required financial resources are as follows:

For applicants traveling alone in Poland:

2,500 PLN for a return trip.
Accommodation costs on hotel booking or rental agreement.
776 PLN for every month of stay (776 PLN x 12 months = 9,312 PLN) or equivalent in a foreign currency.

For applicants staying in Poland with family members:

2,500 PLN for a return trip (Dz.U.2022.78 t.j.).
Accommodation costs are based on hotel booking or rental agreement.
600 PLN for every month of stay for the applicant and each family member, or equivalent in a foreign currency.

Poland Medical Treatment Visa:

Certificate from the applicant’s physician or a hospital in their country of residence, confirming the necessity for specific medical treatment in the destination country.
Official confirmation from the receiving medical institution affirming its capability to administer the required medical treatment and the acceptance of the patient.
Evidence of pre-payment for the treatment or sufficient financial means to cover medical expenses, including additional insurance coverage.
Any relevant correspondence between the sending and receiving parties, if available.
Hotel reservation or alternative accommodation proof. If staying with family or friends or sponsored by Polish/EU citizens, a registered invitation from the appropriate Polish authorities (Urzad Wojewodzki) is needed.
Documents proving the applicant’s financial capability during their intended stay, such as employer introduction letters, salary slips, bank statements, or sponsorship letters with financial documentation.
Documentation regarding the applicant’s family situation, including marriage or birth certificates.

For Poland Research and Training Visa:

Certificate of enrollment at an educational institution to study, participating in scientific or practical training, vocational training, or other activities aimed at enhancing professional and intellectual skills.
Student cards or certificates related to the courses to be attended.
Proof of payment for courses or training activities, if required.

Poland Visa for Official Mission or Purposes:

A verbal note issued by the Nigerian Ministry for Foreign Affairs, confirming the applicant’s membership in an official delegation or assignment on an official mission to a Member State.
Invitation letter or registration confirmation from the host organization.

For Scientific, Cultural, Sports, Religious Events, or Other Reasons:

Copy of the official invitation.
Invitations, entry tickets, enrollments, or programs indicating the name of the host organization, duration of stay, or other documents demonstrating the purpose of the journey.

Please Note:

Visa applications must be submitted to a consular office or the consular department of the embassy in the consular district of the applicant’s residence.
While the listed documents are typically sufficient for visa issuance, additional documents may be requested by the consul.
Consular interviews may be conducted at the discretion of the consul.
D-type visas permit a maximum stay of 90 days within any 180 days in other Schengen states.
The validity of D-type visas is up to one year.

Obtaining a visa does not guarantee entry into Poland; the final decision lies with the Border Guard.

How much does it cost?

The visa fee is 80 euros. For more information, please refer to the full list of consular fees available in the General Information Section

The fee must be paid at the office counter when applying.
Accepted forms of payment include cash only.
Please note that the visa application fee is non-refundable regardless of the consul’s decision.

What is the waiting time?

Note that student visas may take between 15 to 21 days for consideration. If additional scrutiny of the documents is necessary, the processing time may be extended to 30 days.

How to collect the documents

You can collect the decisions either personally or through a duly authorized person on the specified date provided by the consular officer at the time of visa application submission, between 13:30 and 14:30. If the designated collection dates fall on a holiday, the visa decisions will be released on the next working day at the same time.
You will receive information about the date of passport collection on the issued receipt during your visa application. Then you need to retain this receipt as proof of visit to the Embassy and for easy reference on the release date.
Applicants can authorize a representative to collect the passport and visa decision on their behalf. The Embassy requires a signed and handwritten authorization letter from the applicant, along with the receipt and government-issued IDs of both the applicant and the representative (all documents must be on A4 size paper).
The Embassy does not dispatch documents via courier.

How to appeal

If you disagree with the decision made by the consul, you may request a reconsideration of your visa application. To take action, you will lodge request at the office where the decision was made within 14 days

Here’s what you need to do:

Visit the Embassy during reception hours (Monday – Friday from 2:30 pm to 3:30 pm) without an appointment, either personally or through a duly authorized representative with written authorization.
Bring along all the necessary documents related to your case.
Pay the required fee of 80 euros.
Present your case for reconsideration.

Please note:

The appeal process cannot be initiated by mail or by sending documents through DHL.
If the 14-day period has already passed, you will need to schedule a new appointment online for further action.
Remember to adhere to the specified procedures and timelines for a smooth and efficient appeal process.
Information regarding the refunding of student fees in case of visa refusal to start or continue studies:
The Law on Higher Education and Science, enacted on 20 July 2018, governs the fees for educational services charged by public universities. Non-public universities determine fee regulations based on their internal policies.
Students enter into civil law contracts with universities, outlining conditions related to admission, course structure, fee amounts, and refund procedures. Prospective students should carefully review these documents, paying close attention to refund policies.
Refund matters are resolved directly between students and universities. The Ministry of Foreign Affairs of the Republic of Poland, along with Polish Embassies and Consulates, do not intervene in disputes between students and universities, nor do they have legal authority to facilitate refunds for students denied a visa.
Should a university fail to adhere to contract provisions, including refund obligations, students may pursue claims through civil legal channels.
Students need to be well informed about their rights and responsibilities outlined in the contractual agreements with their respective universities.

How Law and Visas Can Help?

At Law and Visas, our team of expert immigration consultants is here to make your travel to Poland straightforward and successful. Whether you’re applying for a Student Visa or a Tourist Visa, we handle every step—from preparing your application to gathering the required documents.

Our Immigration Consultants and Lawyers ensure that your application meets the highest standards, with no details missed. We’ll also keep you informed throughout the process and coordinate with the immigration office or embassy on your behalf.

Law and Visas have a strong record of helping clients secure the visas/permits they need to visit Poland. You can call us today at +234 812 5505 986 to learn how we can help you.