Losing a loved one is an emotionally challenging experience, and when it happens abroad, it adds a layer of complexity. This article aims to guide you through the intricate process of handling a death abroad, offering insights into the responsibilities, arrangements, and crucial steps that need to be taken.
Death Reporting Process
When a Finnish national or resident passes away in a foreign country, the Finnish mission plays a vital role in reporting the death to the Finnish authorities. Local authorities, travel agencies, Honorary Consuls, or funeral directors frequently provide this information. The mission then promptly reports the death to the Finnish Ministry for Foreign Affairs.
Repatriation and Burial
Upon receiving the news of a death abroad, family members must collaborate with the chosen insurance company or funeral director for repatriation or burial arrangements. The deceased may be buried in the foreign country or transported back to Finland, either in a coffin or an urn.
In order to facilitate these arrangements, family members need to provide essential documents, such as an extract from the Population Information System confirming the family relationship or a power of attorney. The specific requirements may vary by country, and the mission can offer further guidance.
Practical Matters Abroad
Aside from repatriation logistics, family members need to address various practical matters, including securing personal belongings, clearing the deceased’s residence, and managing financial affairs such as closing bank accounts.
In some cases, family members might opt to engage a local agent or lawyer to assist in settling the estate. While mission staff cannot directly assist in estate settlements, they can provide valuable advice on available services.
Notifying Finnish Population Information System
Role of the Digital and Population Data Services Agency (DVV)
Furthermore, to ensure the accurate recording of the death in the Finnish Population Information System, family members or the Finnish mission abroad must notify the Digital and Population Data Services Agency (DVV). Coordinating with the local funeral director to obtain an official death certificate, along with its translation and legalization, is the most efficient way to fulfill this requirement.
The Finnish mission informs the DVV when a Chargé d’Affaires presents the legalized death certificate, accompanied by a certified translation if needed.
Estate Inventory and Dealing with Finnish Taxes
Necessary Steps and Resources
Handling the deceased’s estate involves specific processes, such as conducting an estate inventory and addressing Finnish taxes related to foreign inheritances. Also, Family members can find valuable information on these topics through the Estate Inventory and Deed of Inventory and Finnish taxes on an inheritance from a foreign country resources.
Financial Responsibilities
Managing Costs and Insurance
Determining who bears the financial responsibility is crucial. If the deceased had travel insurance, family members should promptly contact the insurance company. Typically, Finnish travel insurance covers repatriation costs or local burial expenses. The insurance company oversees the necessary arrangements.
In the absence of travel insurance, family members are accountable for all costs, including obtaining a death certificate and its translation and legalization. Repatriation to Finland can be financially burdensome, making it essential to explore available options.
However, If financial constraints arise, and the family or estate cannot cover repatriation or burial expenses, local burial arrangements will be made according to the laws of the foreign country.
Immediate Action for Support
Contacting the Finnish Mission
In the unfortunate event of a friend or family member’s death abroad, it is crucial to contact the Finnish mission promptly. During office hours, you can reach the Ministry for Foreign Affairs through the switchboard at +358 (0)295 350 000, or outside of office hours, you can contact the emergency number at +358 (0)9 1605 5555.
Handling the complexities of a death abroad demands a structured approach and timely action. By understanding the responsibilities, legal processes, and financial aspects involved, family members can navigate this challenging situation with greater ease.