The United States Citizenship and Immigration Services (USCIS) now allows some immigrants to submit their EAD applications and fee waivers online. From October 2024, you will be able to electronically submit your Forms I-765 (work authorization) and I-912 (fee waiver) without having to use paper anymore through your USCIS online account. That is another big piece that will reduce the paperwork involved in getting immigrants into the country, which is a huge boost to efficiency.
What’s New in the USCIS Online PDF Filing Solution?
Now, I-765 and I-912 applicants can submit the forms I-765 and I-912 in PDF form on the online system of USCIS. With this online filing option, immigrants can apply for work permits and get fee waivers much faster. It also reduces the processing time and mistakes made by snail mail submissions. The move is part of USCIS’s push to update its services to reduce backlogs and streamline immigration.
Who Will Benefit from the New USCIS Online Filing Option?
Online filing is currently only for I-765 and I-912 forms. Who gets to use the new one:
Candidate for I-765 (Employment Authorization)
For online submission of Form I-765, applicants must:
- Be present in the United States in person.
- Be in a qualifying position for work authorization (asylum seekers, some family- or employment-based immigrants, Temporary Protected Status holders)
- Have a free USCIS online account (you can get a free account at the USCIS website)
How To Qualify For Form I-912 (Fee Waiver Request)
I-912 – For those in financial need, you can ask for a waiver of immigration fees (such as the I-765 application fee). Candidates for a fee waiver need to:
- Show that their income is less than or equal to 150% of the federal poverty level.
- Be able to provide proof of eligibility for Medicaid, SNAP, or Supplemental Security Income.
- Show financial insecurity (eg, from job loss, illness, family emergencies).
- The online system allows low-income immigrants to use the service at no additional cost since physical documents can be expensive to mail.
USCIS Online Filing of Forms and Submission
You are eligible, here’s a quick way to submit your forms online:
Sign Up or Sign in to Your USCIS Account:
Don’t have a USCIS account? You can get one free from the USCIS website. Print the Form and
Download the most recent version of Form I-765 or I-912 from the USCIS website as PDF. Fill it out online, and all of the fields should be correct.
Prepare Supporting Documents:
Gather any documentation (e.g., passport copy, asylum status, TPS card) or income proof if getting a waiver of the fee.
Upload Your Form and Documents:
Open your USCIS account, go to the “Upload PDF Form” tab, and upload your application. Double-check your information before submitting.
Pay Any Fees:
You’ll need to pay the application fee if you are submitting Form I-765 unless you’re submitting a request for a waiver of fee with Form I-912 (also available online). Online payments for fees are safe.
Track Your Application:
You can monitor the status of your application online once submitted through your USCIS account. USCIS will notify you if anything progresses, needs more information, or takes a decision.
What’s The Importance of This For U.S. Immigrants?
There are numerous benefits for immigrants seeking work authorization or fee waivers of this new online filing procedure:
- Process faster: No more mailing delays — online forms can be filed immediately with USCIS.
- Fewer Mistakes: Online filing eliminates errors (missing forms or forms).
- Enhanced Access: Immigrants living in a country that doesn’t have good access to the mail can now easily submit applications via the USCIS website.
- Cash Relief: Waivers of fees can be issued sooner, meaning financially weak immigrants can submit their applications without paying large fees.
New USCIS online PDF submissions for I-765 and I-912 are a welcome move for U.S. immigrants. It makes the process of application faster, easier, and cleaner. This change is particularly useful for individuals applying for work authorization or to get some financial assistance via fee exemptions.
Although online is faster and more convenient, you can still submit paper applications if you would like. This new online filing system is great news for people seeking work authorization or fee waivers.
Where to Find Help with Your US Immigration Form?
For anyone who is interested in applying for a work permit or seeking to waive the fee, Law and Visas will be there to guide you through the application. We are an immigration firm specializing in assisting individuals with the complicated U.S. immigration system and we can help you fill out your application correctly and promptly.
Security and Privacy of Online Filing
The U.S. Citizenship and Immigration Services (USCIS) has implemented several measures to ensure the security and privacy of applicants’ personal and sensitive information during online filing. These measures are crucial given the sensitive nature of the data involved in immigration applications.
Security Measures
- Two-Factor Authentication (2FA): USCIS requires users to enable two-factor authentication when creating an online account. This adds an extra layer of security by requiring not only a password but also a second form of verification, such as a code sent to the user’s mobile device. This helps prevent unauthorized access to accounts, even if passwords are compromised.
- Encrypted Communications: All data transmitted between the applicant’s device and USCIS servers is encrypted using secure protocols (SSL/TLS). This encryption ensures that any sensitive information, such as Social Security numbers or personal details, is protected during transmission from potential interception by malicious actors1.
- Privacy Impact Assessments (PIAs): USCIS conducts regular PIAs to evaluate the risks associated with its electronic filing system. These assessments help identify and mitigate potential privacy risks, ensuring compliance with federal privacy regulations2.
Best Practices for Account Security
To maintain the security of their USCIS accounts and personal information, applicants should follow these best practices:
- Use Strong Passwords: Create unique passwords that combine letters, numbers, and special characters. Avoid using easily guessable information such as birthdays or common words.
- Enable 2FA: Always activate two-factor authentication for an added layer of security.
- Monitor Account Activity: Regularly check your account for any unauthorized activity or changes.
- Be Cautious with Personal Information: Do not share your login credentials or personal information with anyone, even trusted individuals.
- Keep Software Updated: Ensure that your computer and browser are up-to-date with the latest security patches.
What to Do After Filing for EAD Online
Once you have submitted your Employment Authorization Document (EAD) application online, there are several steps you can take to manage your application effectively.
Checking Application Status
- You can check the status of your EAD application by visiting the USCIS website and entering your receipt number in the “Check Your Case Status” tool.
Receiving Notifications
- USCIS provides options for applicants to receive notifications about their application status via email or text message. Ensure that you have opted in for these notifications during the application process.
Making Updates or Corrections
- If you need to make updates or corrections after submitting your application, you should contact USCIS directly through their customer service channels. It’s essential to provide your receipt number and details about the changes needed.
Receiving Your EAD Card
- Once approved, USCIS will mail your EAD card to the address provided in your application. You can track this mailing status through your USCIS account.
Common Issues with Online EAD Filing
While online filing is generally efficient, applicants may encounter some common issues:
Troubleshooting Errors
- If you experience errors during submission, check for common mistakes such as incomplete fields or incorrect formatting. The USCIS website guides typical error messages and how to resolve them.
Handling Rejections or Requests for Additional Information
- If your application is rejected or additional information is requested, carefully review the notice from USCIS for specific instructions on how to respond or appeal the decision.
Contacting USCIS for Technical Issues
- For technical problems during filing, applicants can contact USCIS technical support through their official helpdesk. Provide detailed information about the issue encountered for quicker resolution.
Impact of Online Filing on Processing Times
Online filing has significantly impacted processing times for EAD applications:
- Faster Processing: Applications submitted online are generally processed faster than paper applications due to streamlined data entry and reduced manual handling.
- Comparison of Processing Times: Historically, online applications have shown a reduction in processing times compared to traditional paper submissions, which often face delays due to postal services and manual processing backlogs.
- Efficiency Improvements: USCIS continues to enhance its online systems to improve efficiency and reduce backlogs further. This includes automating parts of the review process and employing advanced technology for data analysis.
Updates on Online Filing Availability for Other Applications
USCIS is actively working on expanding online filing capabilities beyond EAD applications:
- Future Plans: There are plans to extend online filing options to other immigration forms such as Green Card applications and naturalization petitions.
- Expected Timeline: While specific timelines have not been disclosed, USCIS aims to roll out additional online services progressively in response to user demand and technological advancements.
Step-by-Step Instructions for Different EAD Categories
Understanding the specific requirements for applying for an Employment Authorization Document (EAD) is crucial for various applicant categories. Below are detailed instructions tailored to different groups:
1. Asylum Applicants
- Eligibility: Asylum seekers can apply for an EAD if they have been in the U.S. for at least 150 days after filing their asylum application.
- Documents Required:
- Copy of the asylum application receipt (Form I-589).
- Evidence of eligibility (if applicable).
- Special Considerations: Applicants should file Form I-765 under category (c)(8) and ensure that they have not received a decision on their asylum application within the 150-day waiting period.
2. Adjustment of Status Applicants (I-485)
- Eligibility: Individuals who have filed Form I-485 to adjust their status can apply for an EAD.
- Documents Required:
- Copy of the I-485 receipt notice.
- Any supporting documents related to the adjustment process.
- Special Considerations: Use category (c)(9) on Form I-765. It is advisable to file concurrently with the I-485 application to expedite processing.
3. F-1 Optional Practical Training (OPT) Applicants
- Eligibility: F-1 students may apply for OPT during or after their studies.
- Documents Required:
- Form I-20 is endorsed by the Designated School Official (DSO).
- Completed Form I-765.
- Passport-sized photos and filing fee.
- Special Considerations: OPT applicants must file under category (c)(3)(B) for post-completion OPT and should submit their applications up to 90 days before their program end date.
4. L-2 and H-4 Dependent Spouses Seeking Employment Authorization
- Eligibility: Spouses of L-1 and H-1B visa holders can apply for work authorization.
- Documents Required:
- Copy of the principal applicant’s visa and approval notice.
- Marriage certificate as proof of relationship.
- Completed Form I-765.
- Special Considerations: L-2 applicants use category (c)(26), while H-4 applicants use category (c)(35). Filing should be done promptly after entering the U.S..
Online Filing vs. Paper Filing: Pros and Cons
When applying for an EAD, applicants can choose between online and paper filing. Here’s a comparison:
Pros of Online Filing
- Speed: Generally faster processing times compared to paper applications.
- Convenience: Allows applicants to track their application status online.
- Reduced Errors: Online forms often have built-in checks to minimize mistakes.
Cons of Online Filing
- Technical Issues: Applicants may face difficulties with internet access or technical glitches during submission.
Pros of Paper Filing
- Simplicity: Some applicants may find paper forms easier to understand and complete.
Cons of Paper Filing
- Longer Processing Times: Typically takes longer than online submissions.
- Tracking Difficulties: Harder to track the status without online tools.
Which Applicants Should File Online?
Online filing is recommended for tech-savvy individuals or those who require expedited processing. Paper filing may be better suited for those who prefer traditional methods or lack reliable internet access.
Tracking Your Application and Getting Updates
Tracking your EAD application is essential for staying informed about its status. Here’s how:
Using USCIS’s Online Tools
- Visit the USCIS website and navigate to the “Check Your Case Status” page.
- Enter your receipt number from your Form I-765 submission.
Receiving Notices Electronically
Applicants can opt-in for electronic notifications during the application process, which will provide updates via email or text message.
Information to Keep Track Of
Maintain records of:
- Receipt number
- Submission date
- Any correspondence from USCIS
This information is crucial if you need to follow up on your application.
Impact on Employers: How Online EAD Filing Benefits Employers
Online filing not only benefits applicants but also employers hiring foreign workers:
Advantages of Online Filing for Employers
- Efficiency: Streamlined processes reduce administrative burdens related to tracking employee work authorization.
- Real-Time Updates: Employers can monitor the status of their employees’ EAD applications, ensuring compliance with employment laws.
Tracking Employee Work Authorization
Employers can use USCIS tools to verify the status of their employees’ applications, helping them manage workforce compliance effectively.
Improving Workforce Management
The ability to track applications online enhances overall workforce management by allowing employers to plan accordingly based on employee work authorization statuses.
How Law and Visas Can Help?
At Law and Visas, our team of expert immigration consultants is here to make your travel to the U.S. straightforward and successful. Whether you’re applying for an EB-3 Visa or an F-1 Visa, we handle every step—from preparing your application to gathering the required documents.
Our Immigration Consultants and Lawyers ensure that your application meets the highest standards, with no details missed. We’ll also keep you informed throughout the process and coordinate with the immigration office or embassy on your behalf.
Law and Visas has a strong record of helping clients secure the visas/permits they need to visit the United States. You can call us today at +234 812 5505 986 to learn how we can help you.
